Planning privacy notices

The privacy notice below explains how we use information about you and how we protect your privacy in relation to this service.

Any concerns or questions about the Community Infrastructure Levy (CIL) funding process need to be raised with the Infrastructure Delivery Co-ordinator by email cil@elmbridge.gov.uk or telephone 01372 474474.

Lawful basis for collecting your personal data

Our lawful basis for processing your personal data under Article 6(1) of the UK GDPR is:

• public task: the processing is necessary for the performance a task in the public interest or for the exercise of official authority

The information we may collect

We will collect basic personal information about yourself and other interested parties which could include:

• name
• address
• telephone number
• email address
• bank details
• photographs

Together with information you have given us and information that we receive from third parties; for example, landlords, banks other interested parties.

We may also need to collect visual images (site photos) and financial details (associated with payment of CIL funding and evidence documents).

When you contact the CIL team by phone, email or post, in order to deal with any service related matter you raise or wish to comment on, we may ask you for certain personal information in order to be able to assist with your enquiry or comment. This information will need to be recorded and retained on our systems.

How long we keep your information

We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.

For further information on your rights as a data subject please visit our corporate privacy notice.

How the law allows us to use your personal information

The lawful basis that we are processing your information is Article 6(1)(e) to perform a specific task in the public interest that is set out in the law. The law in this case is the Community Infrastructure Levy Regulations 2010 (as amended).

Why we need it

We use your personal information in order to process your CIL funding application/assess eligibility/monitor project progress/release funding.

What we do with it

Your personal information may be shared with our other services in order to ensure our records are accurate and up-to-date, and to improve the standard of the services we deliver. We are careful to minimise such sharing; whenever we share your information, we do everything we can to make sure it is protected.  We will only use your information in ways which are permitted by the General Data Protection Regulations and the current UK data protection law.

This authority has a duty to protect the public funds it administers and may use information held about you for all lawful purposes including, but not limited to, the prevention and detection of crime including fraud and money laundering.

We may also use your information for the purpose of performing any of our statutory enforcement duties. It will make any disclosures required by law and may also share your information with other bodies responsible for detecting/preventing crime including fraud or auditing/administering public funds.

Personal details such as your telephone number, email address and signature will be removed from public copies of your application. We will not disclose your personal information to third parties for marketing purposes.

Your rights

You do have some legal rights in respect of the personal information we collect from you. Please see our corporate privacy notice for further details.

You can also contact our Data Protection Officer by email at dataprotection@elmbridge.gov.uk.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office (ICO), see Information Commissioner's Office: Make a complaint.